Student Services Office
PhD Office
Via Università, 4 – 41121 Modena
Tel. 059-2056423
e-mail: segr.dottorati@unimore.it  						Modena, ___________________

Prot. n. ___________ allegato/i ______
Tit. _______ cl. ______ fasc. ________

To XXXVI cycle PhD students

SUBJECT:	PhD final examinations – XXXVI cycle – 	obligations.

In accordance with the obligations that PhD students shall comply with when taking the final examination for the awarding of the PhD qualification, please follow the procedure below:

1)	Applying for the admission to the final examination
Starting from 1 September 2024 (11:00 a.m.) and by Monday 21 October 2024 (ore 1:00 p.m.) the PhD student shall:
a) fill out the online “Conseguimento titolo” form by logging in to his/her personal Esse3 page http://www.esse3.unimore.it/, and selecting “Menu” (Menu), “Area Studente” (Student Area) and “Conseguimento titolo” (Qualification Award) - N.B. Esse3 required to give the consent on online examinations, if it has not already been given on previous connections;
b) after filling out the form, print the qualification award application, scan it and email it to the Programme Coordinator, who will submit it to the Programme Teaching Body;
c) pay the stamp duty of € 32,00 (the payment includes the amount for the admission application and for the issue of the diploma).
Payment must be made using the following method:
-	Access Esse3, by connecting to the University website at https://www.esse3.unimore.it/Home.do with your credentials, and under the menu item "Taxes" proceed with the payment through the PAGO PA circuit that allows to pay online (by choosing your Payment Service Provider – PSP) or alternatively to print the payment notice to be delivered personally to Banks and ATMS, SISAL, Lottomatica and ITB stores. From your personal Esse3 page, under the menu item “Taxes”, you can print the payment receipt. With the PagoPa circuit, the payment acquisition times in Esse3 are normally comparable to those of the credit card.

Please note that the online filling out procedure allows the direct access – with the appropriate button -  to AlmaLaurea for the fulfilment of the steps listed in point 7, and will require the following data:
- Title of the thesis in Italian (max 1800 characters, including spaces), even if the thesis is in English;
- Title of the thesis in English (max 1800 characters, including spaces);
- Abstract in Italian (max 3800 characters, including spaces), even if the thesis is in English;
- Abstract in lingua inglese (max 3800 caratteri, spazi compresi);
- Abstract in English (max 3800 characters, including spaces);
- Language of the Thesis;
- Italian key words (5 words of max 20 characters each and separated by a space);
- English key words (5 words of max 20 characters each and separated by a space);
- Thesis Area and Scientific Sector, 
- First tutoring Professor “Primo relatore” (indicate the Brazilian Professor);
- Second tutoring Professor “Secondo relatore” (Professor Manuel Iori);
- PhD coordinator “Coordinatore Dott Ric” (Professor Franco Zambonelli).
NOTE: After the deadline indicated above, any changes to the thesis title or other data shall be immediately communicated by email to the PhD Office (segr.dottorati@unimore.it), to the Programme Coordinator, and to the Tutoring Professor.

2) Sending the thesis to the assessing professors identified by the Teaching Body and indicated by the Coordinator
Within the terms set by the Teaching Body and communicated by the Coordinator, a copy of the thesis shall be emailed (use annex no. 2) to the two assessing professors assigned to the PhD student by the Body mentioned above. The thesis must include:
- a summary in Portuguese (inside the body of the text);
- a report on the activity carried out during the three years of the PhD programme;
- a report on the student’s publications (if any, during the PhD).

3) Submitting the thesis to the members of the evaluation board
If the Teaching Body approves the admission to the final examination after assessing the thesis, the PhD Office will send the PhD student the names of the evaluation board members, the date, time and place of the final examination. Upon receiving the names of the board members, the PhD student shall send a copy of the thesis to each of them.
The Coordinator will send the Board members the overall assessment of the PhD student made by the Teaching Body, along with the one made by the assessing professors.

4) Filing the thesis in digital format in Esse3, the University computerised system
When sending the thesis to the members of the evaluation board (and in any case 5 days before the final examination), the PhD student shall login to his Esse3 personal page http://www.esse3.unimore.it/ and select “Menu” (Menu), “Area Studente” (Student Area), “Conseguimento titolo” (Qualification Award) and “Procedi con il processo di completamento tesi”  (Complete the thesis procedure), to file a copy of the thesis in PDF format, which will include the following data on the first page, as indicated in Annex no. 3: last name, first name, name of the PhD Programme, PhD Programme cycle, title of the thesis, tutoring professors (Italian and Brazilian) and PhD Coordinator. Please note that using the University logo is forbidden (either in the title page or in internal pages).

5) Handing over the documents and the badge to the Postgraduate Office
The certificate relating to the awarding of the “PhD” qualification will be issued subject to the PhD Office (via Università, 4 – 41121 Modena) receipt of the following documents:
- “Electronic filing of the thesis” statement duly filled out and signed. Use the form annex no. 4;
- “Thesis embargo form” (if any) duly filled out and signed. Use the form annex no. 5.
The PhD Student must submit the documents listed above by e-mail to segr.dottorati@unimore.it by two days before the date set for the final examination.
The University library system (SBA) will provide for ensuring the storage and public availability of the digital copy of the thesis filed by the PhD student in the IRIS University research open-access archive, as well as forwarding it to the National Libraries in Florence and Rome.
Along with the forms listed above, the student’s magnetic badge shall also be returned to the PhD Office, provided that it had been collected at the Secretariat during the programme. In case the magnetic badge has been lost, the PhD student shall submit a declaration of loss on plain paper, duly signed.

6) Entering /updating your CV and Filling out the “PhD programme assessment questionnaire” in AlmaLaurea
In case they have not done it before, PhD students of the 32nd cycle are strongly encouraged to access the web page of the AlmaLaurea Consortium https://www.almalaurea.it/lau/laureati/curriculum (or to login to their Esse3 personal page http://www.esse3.unimore.it/ and select “Menu” (Menu), “Area Studenti” (Student Area), “Conseguimento titolo” (Qualification Award) and “Registrazione ad AlmaLaurea” (Registration to AlmaLaurea) to:
a) enter/update their CV (to this regard, please note that 4000 Italian companies and institutions access the database of AlmaLaurea CVs to look for qualified personnel to employ: enter or regularly update your AlmaLaurea CV means enhancing the opportunities to get in touch with national and international manufacturing and research activities);

b) participate in the survey for valuing the University PhD training offer, assigned to the AlmaLaurea Consortium and aimed to collect the students’ opinions on the coursed attended, by filling out the “PhD programme assessment questionnaire” on the web page https://www.almalaurea.it/lau/laureandi/login_laureandi. To complete the short questionnaire, students simply have to follow these instructions:
-	those who are registered in the AlmaLaurea database may access through the procedure for entering a new qualification;
-	those who are not registered must get the login credentials by registering (PHASE 1) and enter them in the LOGIN box (PHASE 2).
For assistance in case of technical issues experienced during the procedure or for any explanation regarding the various questions of the questionnaire, students can send an email to supporto.laureati@almalaurea.it or call the toll-free number 800/720772.
Please note that the data provided to AlmaLaurea will be processed to help students enter the job market and get professional training, and to draw statistical reports and carry out further surveys in accordance with current legislation on the processing of personal data.

Cordiali saluti					
		
UFFICIO DOTTORATI DI RICERCA
IL REFERENTE
Dott.ssa Irene Bonacini